Accounting has evolved significantly over the past couple of decades. The emergence of accounting software, tools, and technologies has helped shift accounting from a paper-based job to a tech-driven vertical. Cloud accounting is one of the recent revolutionary developments in accounting. But how effective has it proved to be compared to conventional accounting? Let’s find it out by highlighting the pros and cons of each.
What is Cloud Accounting?
As the name implies, cloud accounting involves using cloud accounting software that uses the internet to operate on remote servers. It enables the user to access financial and accounting data using a web-based interface instead of a desktop application installed on a particular system.
What is Desktop-Based Traditional Accounting?
Traditional accounting refers to the use of conventional accounting software that involves using a dedicated hard drive, where users install the software and store the data. So, in case the user wants to access some accounting data, they will have to have access to the system. Web-based remote access isn’t possible here.
Cloud Accounting vs Desktop-Based Conventional Accounting
Let’s look at a few pros and cons of cloud accounting and desktop-based traditional accounting across a few parameters.
- Cloud Accounting Pros
- Anywhere and anytime access through a web-based interface
- Data sources remain updated at all times
- Availability of options for redundancies with data backups
- Higher scalability
- Substantial reduction in overall accounting costs as data is stored on a remote server
- Minimal paperwork as every record is stored electronically
- Cloud Accounting Cons
- Security is a concern, as data can be accessed from anywhere and at anytime
- Desktop-Based Traditional Accounting Pros
- Higher data security as probably, data theft is a possibility when someone steals the computer
- Better for companies that want a tight control over financials and avoid open wireless access
- Desktop-Based Traditional Accounting Cons
- Higher installation costs and effort
- Inability to answer urgent queries that demand real-time financial data beyond working hours
- Financial discussions can be conducted only when the concerned teams are around
- Distribution of financial information can be a bit challenging
- Relies a lot on the use of papers
Cloud Accounting or Desktop-Based Accounting – Which One Should You Choose?
From the above pros and cons, it is evident that you should choose cloud-based accounting over the traditional desktop-based counterpart. The former saves time, costs, enhances scalability, and enables remote working. Now, the only potential concern with cloud accounting is information security. However, it can be improved significantly through multi-factor authentication and encryption.
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Biztree is a trustworthy outsourced accounting service provider in India. The firm employs experts with comprehensive and updated knowledge about GAAP and other accounting standards. Its expertise in handling cloud-based accounting and benefits such as multiple time zone working, substantial cost savings, enhanced accuracy, and a higher degree of compliance make it a bankable outsourced accounting firm.
Disclaimer
Update is for information purpose. Before taking any action based on this information discuss with consultant first. Firm doesn’t accept any liability arising from this in any aspect.